We are looking for a responsible Personal Assistant to provide personalized secretarial and administrative support in a well-organized and timely manner. You will work on a one-to-one basis on a variety of tasks related to a manager’s working life and communication.

Key skills for PAs

• Discretion and trustworthiness: you will often be the party of confidential information
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• Flexibility and adaptability
• Good oral and written communication skills
• customer service and relationship-building skills
• Organizational skills and the ability to multitask
• The ability to be proactive and take the initiative
• Tact and diplomacy
• Teamworking skills
• Logical Skills
• R&D Skill
• Punctual
• Convincing power
• Organization and time management skills
• Knowledge of standard software packages and the ability to learn company-specific software if required.
• Attention to detail
• Negotiation skills
• Assertiveness
• Tact, discretion, and diplomacy
• The ability to be proactive and use your initiative: to see what needs doing and to do it
• The ability to use standard software packages (e.g., Microsoft Office) and to learn bespoke packages if required.

Typical responsibilities of the job include

• Acting as the first point of contact: dealing with correspondence and phone calls, taking messages
• Managing diaries and organizing meetings and appointments, often controlling access to the manager/executive
• Booking and arranging travel, transport, and accommodation
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• Organizing events and conferences
• Reminding the manager/executive of important tasks and deadlines
• Typing, compiling, and preparing reports, presentations, and correspondence
• Managing databases and filing systems
• Implementing and maintaining procedures/administrative systems
• Liaising with staff, suppliers, and clients
• Collating and filing expenses
• Maintaining diaries and arranging appointments
• Miscellaneous tasks to support
• Typing, preparing, and collating reports
• Organizing and servicing meetings (producing agendas and taking minutes)
• Managing databases
• Prioritizing workloads
• Implementing new procedures and administrative systems
• Liaising with relevant organizations and clients
• Coordinating mail-shots and similar publicity tasks
• Logging or processing bills or expenses
• Acting as a receptionist and/or meeting and greeting clients
• Official tours for projects
• If more senior, recruiting, training, and supervising junior staff.